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Baby Gorilla Studio Baby Gorilla Studio

"I hate admin work."

How Black Craft Custom Tattoos went from double-booked chaos to a calendar that runs itself — without Craig touching a spreadsheet.

01 — The problem

Craig's an artist. He'd become an admin too.

His whole booking system was memory, Instagram DMs and texts. It worked — until two people showed up for the same slot, or a message got buried and the booking was gone. The busier he got, the more it cost him.

02 — The build

Instagram, Facebook, email — one place for all of it.

His clients come from everywhere — DMs, comments, email. Now every request lands in the same booking page and the same calendar, instead of scattered across half a dozen apps. One place. One source of truth.

03 — The change

He decides who's in the chair. The system does the rest.

A client enquires, Craig approves the ones he wants, and only then can they book — straight onto his calendar. He's still in charge. He's just not doing the admin.

04 — Right now

This isn't a pitch deck. It's running today.

It's live for Black Craft Custom Tattoos right now, with real bookings already coming through. The system bends to the artist. Never the other way round.

The difference

Same studio. Different week.

Before
  • ✕ The schedule lived in his head, his DMs, and his texts
  • ✕ No single place to see who was actually confirmed
  • ✕ Two people booked into the same slot — more than once
  • ✕ Open flash slots posted by hand to Instagram and Facebook, every single drop
  • ✕ Every new request pulled him out of the chair to reply
After
  • ✓ He approves each request — then it books straight to his calendar
  • ✓ One clear view of who's confirmed — no guessing
  • ✓ Double-booking can't happen. The system won't let it
  • ✓ He types "make a post for my socials" — and it's written, in his voice
  • ✓ The assistant handles the admin, so Craig stays in the chair, tattooing
How it works

One simple loop.

1

They enquire

A client requests a slot through the booking page.

→
2

Craig approves

He taps approve on the ones he wants in the chair.

→
3

They book

Approved, they lock a slot — straight to his calendar.

Why it holds up

Four things that make it stick.

⊘

No double bookings

One live calendar, shared between the booking page and Craig. The moment a slot's taken, it's gone.

✎

Zero tech learning curve

No dashboard to master. Craig runs the whole thing by talking to it in plain English.

✦

Flash slots fill themselves

Leftover slots become a ready-to-post caption in his own style, the second he asks.

✉

Nobody's left guessing

Every client gets a confirmation when they book and a follow-up after — no "did it go through?" DMs.

What's actually in it

This isn't a booking form. It's a full system.

📅

For your clients

  • Live calendar booking
  • Consent signed before payment
  • Deposit paid straight to you
  • Instant confirmation email
  • Enquiry form for custom pieces
  • One-off flash-drop links
⚙

For you

  • Full calendar, week or month
  • Control your own availability
  • Approve or decline enquiries
  • Searchable client history
  • Revenue & booking stats
  • One-click reschedule, auto-notified
✦

The AI assistant

  • Handles the admin, not the art
  • "What's on today" — real answers
  • Add, move or cancel by asking
  • Set availability by chat
  • Writes your open-slots post
  • Always checks before it acts

Deposits paid straight to you. Emails built to land in the inbox. Nothing lives on a spreadsheet.

Straight from the artist

Don't take our word for it. Craig posted it himself.

Facebook post from Black Craft Custom Tattoos, 22 July: "So I've decided to ditch the old Diary system, and come into the 21st century… Please find available dates for September. https://black-craft-booking.onrender.com/ Cheers, Craig"
Posted publicly to Facebook · 22 July
Vaibhav, founder of Baby Gorilla Studio
Who's behind this

I'm Vaibhav.

  • ✦ I build every system myself
  • ✦ I set it up for your studio myself
  • ✦ No support ticket, no call centre
  • ✦ You message me directly, like Craig did
  • ✦ I'm the one who builds it around how you actually work
Vaibhav, Founder — Baby Gorilla Studio

Want your studio running like this?

Built around your workflow.

Launch offer · Limited

The first 50 studios get their first month free.

No upfront cost. No catch. Run it with your own bookings, and only stay if it earns its place.

I can send it over right now to try

Vaibhav — Baby Gorilla Studio
babygorilla.co.uk